Banking
These
tasks are undertaken by the staff responsible for Banking.
See also
Payments
Note:
EFTPOS machine info: Outlet is RJ12 and Phone line ext. is 6356 and
the PASSWORD is 0007
Daily Procedure
Check the
EFTPOS machine to see if there were any transactions the previous
day.
(The
machine totals out each night at 23:55pm) If there was:
you need to e-mail the cashiers
with the amount (and the breakdown of whether it is Sales or credit
(Visa/M’card) e-mail address is: revenue@cdu.edu.au
subject
line Library EFTPOS
body of the message Library
EFTPOS total for DD MMM YYYY is $XXX.XX (Sales XXX.XX and Visa
XXX.XX)".
Check that receipts were issued
for each transaction.(a blue Kalamazoo receipt must be issued for
each transaction)
Check that “Merchant Copy”
printouts are in Blue container
Keep Daily total advise until
you do a banking run to cashiers
Taking the Kalamazoo sheet to the Cashiers
The sheet
is generally taken down to the cashiers once a fortnight. However,
the cashiers like to have one taken down on the last day of the
month. So adjust to fit where necessary.
Replace current green Kalamazoo
sheets with blank ones.
Collect all Merchant copy EFTPOS
slips from blue container
Check each transaction to see if
it has been split into it’s correct break down on right side
of sheet.
NOTE: Fines do not attach an
GST and Invoices do not have there GST component listed separately
Examples:
Registration
of Associate Members is $75.00 plus $7.50 GST = $82-50
Alumni or
Seniors (10% discount) is $67.50 plus $6.75 GST = $74.25
Inter-Library
Loan is $12.00 plus $1.20 GST = $13.20
Total amounts on green sheets
for each column. i.e. Total amount of sales on carbonated sheet and
under each column on right side sheet. Should have total for Fines,
Rego, Inter-Library loan, Invoices and GST.
Verify that totals agree.
(Totals of columns on right side agree to total of sales column)
Check that you have a EFTPOS
Merchant total for each transaction listed
Check that you have the daily
total sheet for each day transaction with done.
NOTE: If you find a daily total
slip among the merchant copies you need to do a daily e-mail to
cashiers for that slip.
You now need to do up a cost code summary for the
cashiers
For Fines, Rego, Inter-Library
loans and GST copy down codes from green information slip in Folder
and list amount as per columns on right side of sheet.
Sub-total this amount.
Then list each invoice
separately with either invoice number or patron name against each
amount.
NOTE: Do not separate out GST.
Just list the amount of the invoice
Add these Invoices to sub-total
above to get final total.
Attach Daily EFTPOS slips to the
larger green sheet for delivery to Cashiers.
Attach merchant copies slips to
small top carbonated sheet and file in Kalamazoo folder
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